2013 Event Procedures - Read Carefully

These procedures cover:

• Check-In and Inspection
• Ride Start
• Bagdrop Locations and Controls
• Ride Finish
• Après-Finish Dinner

Check-In and Inspection will be 5:00 - 6:15pm on Tuesday 10 September at the Quality Inn in Louisville. If this time will not work for you, please let me know in advance.  There is limited time at the ride start, so only limited inspections can be accommodated.  In any case, you will need to have your dropbags properly tagged at the ride start.

For inspection, you will need to show your:

• lighting system mounted on bike and backup lighting system,
• reflective gear for your bike and yourself (legbands and reflective vest or equivalent)
• drop bags - to demonstrate they fall within the 10"x10"x24" (or equivalent) volume limit

I will hand out rider packets including:

• brevet card,
• turn-around-control postcard
• cue sheet,
• dropbag tags.

After inspection, you may wish to join other riders for dinner at a neighboring restaurant - there are several within walking distance.
 

Ride Start

 

Sign in between 2am-2:30am at the Quality Inn.   Deposit your drop-bags in Atwood and Byers piles. As in years past, the Quality Inn staff is making provisions to store motel guests' bicycle bags and other luggage during the event.  PARKING: If you are not a guest at the motel and have a vehicle, please park elsewhere, as there is limited parking which must accommodate motel guests during our event.

En Route

Atwood Sleeping - We've allocated enough room for everyone intending to sleep there, though in some cases it may be two to a queen-sized bed. Please follow the directions of the staff when you arrive. Unless directed by event staff, do not leave drop bag or other items in the motel room when you leave outbound - you may be sleeping in a different room on your return through Atwood.  Instead, repack your drop bag and return it to the drop-bag area.

This allows us to manage the available space to accommodate the most riders.  Please be considerate with how you use and leave the room, as others may be using it after you.  There is no motel staff help - just our volunteers.

Atwood and Byers Food - We will have a selection of hot and cold food - e.g., pizza, fruit, soup, etc. If you have specific food, drink preferences (esp. energy, nutritional, sports drinks), consider packing them in your drop bag. Atwood motel rooms have microwaves, and there is also a common area for eating. Atwood and Byers both have places to restaurants, but they close relatively early.

Atwood and Byers Sign-In/Out – IMPORTANT - When you arrive in Atwood and Byers, sign in on the sheet provided. Then remember also to sign out when you leave, whether your stay is half an hour or overnight. This allows us to track rider progress and post it on the website. This is in addition to having your brevet card validated by staff.

Turn-Around-Point Postcard – Mail your turnaround-point postcard at the Kensington post office (1200k riders) or Phillipsburg post office (1000k riders), writing on it your time of passage.

Unstaffed Checkpoints – Checkpoints noted as “Any Store” have no event staff: have any store (or other establishment) clerk note your time of passage and initial the card or, if during the night when all establishments are closed, note your own time.  Or you may get a receipt, but note the time on the card.

Ride Finish

Event staff will be available at the Quality Inn most of Friday night and Saturday.  If you finish earlier, have a hotel clerk validate your finishing time, and keep your card.  If you are going to be around on Saturday, at the motel or at the Carrabbas dinner, hand it to me or another official.  If you are leaving before that, e-mail me your finishing time and mail me your card (address on card).

Drop Bags will be available starting Saturday afternoon at the Quality Inn.

Après-Finish Dinner

As in years past, we've made arrangements at Carrabbas Italian Grill, in the next block north of the motel, starting 6:30pm on Saturday. Attendees pay their own way. Mention the Rocky Mountain Cycling Club or Last Chance as the group you're with. In past years, everyone's had a great time!

Bonne Route!

-jle